Cardata
Cardata automates mileage reimbursement for companies, reducing costs and ensuring tax compliance.
Cardata is a cloud-based vehicle reimbursement platform that automates mileage tracking, compliance, and employee reimbursement for companies whose workers use personal vehicles for business. The company combines mobile app technology, cloud infrastructure, and IRS compliance expertise to help organizations eliminate tax waste and reduce administrative overhead. With 25+ years of compliance experience and a modern software-plus-advisory model, Cardata serves Fortune 500 companies and organizations of all sizes, delivering an average of 30% annual cost savings while improving accuracy and fairness.
Problem solved
Companies waste time and money managing mileage reimbursements manually, face IRS compliance risks, and lack visibility into employee driving costs and reimbursement fairness.
Target customer
Mid-market to Fortune 500 companies with distributed workforces or field teams that use personal vehicles for business purposes, including transportation, medical devices, manufacturing, and consulting sectors.
Founders
J
John Domsy
Founder
Founded Cardata Consultants in 1999, establishing 25+ years of vehicle reimbursement and IRS compliance expertise.
S
Sheret Ross
Co-CEO
Co-founder of Spruce Grove Capital (search fund) that acquired Cardata in 2021; led transformation and revenue tripling over three years.
M
Michael Levine
Co-CEO/President
Co-founder of Spruce Grove Capital; previously at BDO Canada in financial advisory and valuations; holds MBA from University of Toronto Rotman and Bachelor's from Queen's University.
Funding history
Private Equity
Unknown
March 2021
Led by Spruce Grove Capital
· IJW & Co. (financial advisor)
Series D
$100M
September 28, 2023
Led by Wavecrest Growth Partners
· MassMutual Ventures
Total raised:
$100M
Industries
Pricing
Not publicly available. Custom pricing based on company size and program complexity; requires direct contact with sales team for quotes.
Notable customers
Fortune 500 companies (specific names not publicly disclosed); users have logged over 500 million miles in reimbursements.
Integrations
Concur Expense
Tech stack
HubSpot Chat (Live chat)
Webpack
Open Graph
Module Federation
HTTP/3
WordPress (Blogs)
Zoominfo (Analytics)
Microsoft Clarity (Analytics)
Linkedin Insight Tag (Analytics)
HubSpot Analytics (Analytics)
Hotjar (Analytics)
Google Analytics (Analytics)
Demandbase (Analytics)
ClickCease (Security)
Typekit (Font scripts)
PHP (Programming languages)
Apple iCloud Mail (Webmail)
Google Workspace (Email)
Cloudflare (CDN)
MailChimp (Marketing automation)
MySQL (Databases)
Reddit Ads (Advertising)
Microsoft Advertising (Advertising)
Google Tag Manager (Tag managers)
Yoast SEO (SEO)
Azure (PaaS)
WP Engine (PaaS)
HubSpot Cookie Policy Banner (Cookie compliance)
Sendgrid (Email)
Website
Competitors
Verizon Connect
Broader fleet management platform; Cardata is more specialized in mileage reimbursement and tax compliance.
mBurse
Offers similar vehicle reimbursement solutions; Cardata differentiates with 25+ years of IRS compliance expertise and full software-plus-advisory model.
Why this matters: Cardata's $100M Series D funding (September 2023) signals strong institutional confidence in the vehicle reimbursement market and its ability to deliver enterprise-grade compliance and cost savings at scale. The company's recent launches of Cardata Intelligence analytics and key leadership hires (Chief Customer Officer, Chief Product Officer) in 2024-2025 indicate aggressive expansion into analytics-driven insights and product innovation.
Best for: Mid-market and enterprise organizations with distributed workforces or field teams seeking to automate mileage reimbursement, reduce costs, ensure IRS compliance, and eliminate administrative burden.
Use cases
Field Sales Team Reimbursement
A pharmaceutical company with 200+ regional sales reps using personal vehicles for client visits uses Cardata's mobile app to automatically track business mileage. The cloud platform calculates monthly reimbursements based on IRS rates and local tax laws, eliminating manual spreadsheets and reducing reimbursement disputes. The company saves 30% annually while improving driver satisfaction and compliance accuracy.
Multi-Location Consultant Management
A management consulting firm with consultants traveling between client sites across multiple states uses Cardata Intelligence to analyze reimbursement data and identify cost optimization opportunities. The analytics suite reveals which projects have highest mileage costs and helps leadership make data-driven decisions on travel policies and resource allocation.
Tax Compliance for Remote Workforce
A manufacturing company with service technicians visiting customer locations needs to ensure mileage reimbursements remain tax-free under IRS regulations. Cardata's 25+ years of compliance expertise and automated tracking ensures all reimbursements meet legal requirements, protecting the company from audit risk and penalties.
Alternatives
Verizon Connect
Choose if you need broader fleet management, GPS tracking, and vehicle maintenance features beyond just mileage reimbursement.
mBurse
Consider if you prefer a lighter-weight reimbursement solution; Cardata offers deeper compliance expertise and more comprehensive analytics.
Legacy Payroll/HR Software (ADP, Workday)
Choose if mileage reimbursement is secondary to overall payroll; Cardata is purpose-built for specialized vehicle reimbursement compliance and cost optimization.
FAQ
What does Cardata do? +
Cardata automates mileage tracking, calculates compliant tax-free reimbursements, and provides analytics for companies whose employees use personal vehicles for work. The platform combines a mobile app for drivers, a cloud-based reimbursement engine, and IRS compliance expertise built over 25+ years. Organizations typically save 30% annually while improving accuracy and reducing administrative overhead.
How much does Cardata cost? +
Pricing is not publicly disclosed. Cardata uses a custom pricing model based on company size, number of employees, and program complexity. Contact their sales team directly for a quote.
What are alternatives to Cardata? +
Verizon Connect (broader fleet management platform), mBurse (lighter-weight reimbursement tool), and legacy payroll systems like ADP or Workday (if mileage is secondary feature). Cardata differentiates with specialized compliance expertise and purpose-built analytics.
Who uses Cardata? +
Mid-market to Fortune 500 companies across transportation, medical devices, manufacturing, and consulting sectors. Specific customer names are not publicly disclosed, but users have collectively logged over 500 million miles in reimbursements.
How does Cardata compare to Verizon Connect? +
Verizon Connect is a broader fleet management platform focused on GPS tracking, vehicle maintenance, and operations. Cardata is purpose-built specifically for mileage reimbursement and IRS compliance, offering deeper expertise in tax-free reimbursement and cost optimization through analytics.
Tags
mileage reimbursement
vehicle reimbursement
tax compliance
employee expense management
cloud platform
IRS compliance
cost optimization